Privacy and Data Protection Statement

The following information sets out our Privacy Policy and explains how we use your information and your rights in relation to this.

Who we are:

The Glasgow City Region and Glasgow City Region City Deal Programme Management Office is operated by Glasgow City Council on behalf of all participating stakeholders supporting the Glasgow City Region Cabinet. Glasgow City Council is a local authority established under the Local Government etc. (Scotland) Act 1994. Its head office is located at City Chambers, George Square, Glasgow G2 1DU, United Kingdom, and you can contact our Data Protection Officer by post at this address, by email at:, and by telephone on 0141 287 1055.

Why do we need your personal information and what do we do with it?

We are using your contact information to provide you with access to communications about Glasgow City Region and the City Deal and associated initiatives. We use your email address and any other information you give us to provide you with this information or other related services, until you ask us to stop (using the ‘unsubscribe’ instructions provided with each communication or by telephone, email, or post), or until the information or service is no longer available.

Legal basis for using your information:

We provide these services to you as part of our remit on behalf of Glasgow City Region and the City Deal and our statutory function as a local authority. You can find more details of our role on our website at Processing your information for the purposes above is on the basis of your consent, where we are asking you if you would like to receive information from us. Where you are asking us to provide the information to you we will do so on the basis of fulfilling a request from you

Who do we share your information with?

In this case we will not share your information with other parties without obtaining your consent first.
In other instances and more generally, we are legally obliged to safeguard public funds so we are required to verify and check details internally for fraud prevention. We may share this information with other public bodies (and also receive information from these other bodies) for fraud checking purposes. We are also legally obliged to share certain data with other public bodies, such as HMRC and will do so where the law requires this. We will also generally comply with requests for specific information from other regulatory and law enforcement bodies where this is necessary and appropriate. Information is also analysed internally to help us improve our services. This data sharing is in accordance with our Information Use and Privacy Policy and covered in our full privacy statement on our website. It also forms part of our requirements in line with our Records Management Plan approved in terms of the Public Records (Scotland) Act 2011.

How long do we keep your information for?

We only keep your information for the minimum period amount of time necessary. Sometimes this time period is set out in the law, but in most cases it is based on the business need. We maintain a records retention and disposal schedule which sets out how long we hold different types of information for. You can view this on our website at or you can request a hard copy from the contact address stated above.

Your rights under data protection law:

  • access to your information – you have the right to request a copy of the personal information that we hold about you.
  • correcting your information- we want to make sure that your personal information is accurate, complete and up to date. Therefore you may ask us to correct any personal information about you that you believe does not meet these standards.
  • deletion of your information-you have the right to ask us to delete personal information about you where:
  • you think that we no longer need to hold the information for the purposes for which it was originally obtained
  • we are using that information with your consent and you have withdrawn your consent – see Withdrawing consent to using your information below.
  • you have a genuine objection to our use of your personal information – see Objecting to how we may use your information below
  • our use of your personal information is contrary to law or our other legal obligations.

Objecting to how we may use your information:

You have the right at any time to tell us to stop using your information for the purposes set out above.

Restricting how we may use your information: 

In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information that we hold about you or we are assessing the objection you have made to our use of your information. This right might also apply if we no longer have a basis for using your personal information but you don’t want us to delete the data. Where this right is realistically applied will mean that we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.

Withdrawing consent to use your information: 

Where we use your personal information with your consent you may withdraw that consent at any time and we will stop using your personal information for the purpose(s) for which consent was given.
Please contact us as stated above if you wish to exercise any of these rights.


We aim to directly resolve all complaints about how we handle personal information. If your complaint is about how we have handled your information, you can contact the Council’s Data Protection Officer by email at or by telephone on 0141 287 1055.

However, you also have the right to lodge a complaint about data protection matters with the Information Commissioner’s Office, who can be contacted by post at: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. By phone on 0303 123 1113 (local rate) or 01625 545 745. Visit their website for more information at-

If your complaint is not about a data protection matter you can find details on how to make a complaint on our website at


More information:

For more details on how we process your personal information visit
If you do not have access to the internet you can contact us via telephone to request hard copies of our documents.

Our accessibility statement

Our accessibility statement can be found here. A downloadable copy can be found here.